To run a successful business, one has to handle so many phases simultaneously and provide faster delivery. Plus, they cannot make any mistakes either. When you have too many forms, documents, sales sheets, and more to sign, it gets taxing.
But now many businesses are going digital, and thus, the paperwork is digitized as well. As such, using eSignature software would work better here than printing it out and signing with a pen.
There are many IT consulting companies out there that help in digitizing the business domain and overall infrastructure; changing the way businesses are doing business today and tomorrow. Such companies accept the importance and benefits of eSignature in the business sector. And many businesses find this a helpful addition to revitalize their brand and company.
There are many reasons why you should seriously think about adopting this technology. They are explained hereafter.
1. Security
One of the best reasons professionals should opt for eSignatures in the business world is its secure functionality. These signatures are highly encrypted, and they are sealed too. Thus, when one signs using this format, they would have high levels of protection on them.
After that, if hackers try to get access or change the signatures and other malpractices, they cannot do so. Your data and signature are stored efficiently and are exempt from fraudulent impersonations or other threats.
2. Ease of use
In matters of work culture efficiency, using eSignature is very helpful. In the working environment, there are many activities and duties that managers have to take care of. Among all of these, it is not possible to handle all the documentation and organize them correctly.
Especially if one works in an office space that includes much paper-pushing, it is not comfortable to print, copy, sign, and store the documents. However, if they use eSignature, that would decrease the difficulties to a great extent. Plus, it is very simple to use, too, with a single button-press. This helps improve the efficiency of the entire process.
3. Speedy
In various work culture sectors, the contracts and papers are a big part of the entire process. For example, law offices have to deal with many of them, and lawyers or accountants have to sign many forms daily. This is not the most exciting part of the job but takes up a huge amount of time.
In this condition, having a method that would reduce this time by half or more is very beneficial. Here, eSignatures also come in handy, as they reduce the burden extremely. People can do the approval process and report verification and printing much faster using digital documents.
Therefore, businesses adopt the online automated signature method as they are editable and easy to handle. Plus, they save easily in the Cloud, and one can download it later. Plus, many companies also have pre-fitted templates that minimize the time spent on the entire form-designing process.
4. Environmentally beneficial
It is not a surprise that manual forms and documents constitute a huge margin of resources in the work culture. Also, the paper industry produces around 400 million tons worth of cardboard and paper every year. And a huge percentage of that is taken up by the different professional sectors, globally.
Thus, this generates much waste, too, leading to pollution after they are thrown away. Not to mention, people cut down numerous trees to supplement this supply. However, using a digital option instead would profit the environment. And when the workplaces adopt eSignature, they do not need to use actual papers either.
5. Paper on-boarding
Many companies in different sectors recruit workers in a bulk arrangement. These are more common for technical fields or private businesses, while it is still selective in many areas. Thus, they have to handle many forms from the HR department, senior officials, and the recruits.
Therefore, many companies take the help of eSignature software like eOriginal to help with the recruitment process. The new employees can then digitally sign their agreements, contracts, and offer letters and send them directly. Plus, the HR department can systematically handle all the forms, too. The recruits also feel comfortable with the modernized organization and can focus better on their job training or projects.
6. Customer satisfaction
In companies that need to deal with clients daily, client satisfaction is the key to success. Here, no client would like sitting hours on end reading through multiple standard forms. Plus, with so many papers to sign, they may stop paying proper attention after seeing the big pile.
If they start feeling frustrated, they would prefer going to another firm to have an easier process. Hence, going digital is the best step companies take up, and electronic signature software helps here. Then, the customers can read the forms digitally and sign in an orderly fashion. This is suitable for both the client and the company.
7. Less costly
There are many costs involved in printing forms, storing them, etc. The main expense goes into the number of paper and equipment you need to handle these tasks. Here, using eSignatures reduces the payment of using postal services to send files and the use of papers.
8. Verification and storage
Thanks to the digital age, one can store things more properly and neatly, and the files are secure. Most eSignature software is entirely Cloud-based, and they hold much storage. This would bring an end to filing cabinets full of folders and loose papers.
This ensures a cleaner and organized workplace, and that improves work productivity too.
9. Accurate legal verification
In the spectrum of law practices, handwritten identification and witness stands were the way of the norm. Legal investigations had to rely on them entirely, and the process was not the most reliable.
However, with the advent of digitization and digital signatures, this is much more to-the-point now. Many digitally-signed documents show the IP address, time, date, and user ID key unique to the user. These are admissible in court, and they are more accurate pieces of evidence because one cannot forge it.
Therefore, eSignatures are a great addition to the business and professional sectors. And its benefits are several and very expansive.
