A service of remembrance is a way that a large organization, such as a college, a church, or even a hospital, can take the time to remember those who have passed throughout the last year, and honor their memories.
But planning a service of remembrance can be quite difficult, due to a large number of people involved, and the logistics of arranging a service that will include a memorial to multiple people. So, if you’re thinking about planning a service of remembrance for your organization, here are a few tips that can help you with the process.
1. Start Planning Early
Most of the remembrance services are held during December, near the end of the year. The holidays make it easier for folks to attend who may be located further away from your organization, and it’s usually also easier to find volunteers to help you with the service of remembrance.
However, you should start planning for the service of remembrance several months in advance. Make sure that you have a list of the people involved in your organization or community who have passed. Find a venue for your service, and start sending out emails and notifications to those who wish to attend, so that they’re aware of the event.
In addition, you should talk to their family members to make sure they actually want to be involved in the service of remembrance. You shouldn’t include a deceased person in the memorial if their family does not want them to be involved.
2. Consider What You’d Like To Include In Your Service Of Remembrance
No two services are exactly alike, so you’ll need to decide what kind of elements your service will include, such as:
- A time when friends and family members can share memories of their deceased loved ones
- A speech or sermon by a minister
- A photo slideshow, recognizing all of the deceased persons
- Hymns or other music
- Candle lighting ceremonies, where family members can light candles in memory of their loved ones
Depending on your organization and community, the needs for your service of remembrance may differ. If you’re not sure where to start, turn to other members of your organization for ideas, or ask the family members of deceased individuals what they would like the service to include.
3. Determine a Venue For Your Event
If you are holding this event at a college or a school, you may be able to use an area such as a gymnasium or reception hall, free of charge. The same is true of churches, and even some hospitals.
This is usually the best option, but if you do not have a large enough space, you may need to hire out a venue elsewhere. Ask around at multiple venues to find one that fits your needs, can accommodate the expected number of attendees, and is available at a reasonable rate.
4. Plan a Reception
While a service of remembrance should be a somber time, when family members and friends can remember the loved ones they have lost over the last year, there should also be a time when they can come together, bond with one another, and share memories of their loved ones – which helps promote healing.
A reception is a perfect opportunity to allow members of your community to connect with one another, enjoy refreshments, and remember their loved ones – and all the joy they brought to their lives.
A potluck reception is a good option for smaller services of remembrance which take place around dinner time. Providing snacks, drinks and dessert is also another affordable option for services that take place in the afternoon or later at night – after most attendees will have already eaten.
Plan A Beautiful Service Of Remembrance – And Honor Those Who Have Passed
It’s not easy to plan a service of remembrance, but doing so will help your community come together and remember their lost loved ones. Follow these tips, and your event is sure to go off without a hitch.