Did you know that 64% of small businesses can’t track how much the printer in their office is used or how much it costs them to have their own printers? This is why you might want to consider having printer fleet management. There are many benefits of fleet management that we have put together in this guide. 

Keep reading to learn more about why you should consider fleet management.  

1. Save Money

With print fleet management you can rest assured that you are saving money. The reason is that you are working with much faster printing and more efficient printers as well. You are able to cut out any unnecessary costs and also find cheaper printing options.

For example, this thermal managed printing service is a perfect demonstration of how you will only pay for what you need, in turn, this will cut down those extra costs. 

2. Reliable Machines

You do not have to worry about your machines breaking down and having some downtime. Having a printer fleet management in place you can rest assured that you will have good working printers at all times. 

With the right company, they will also be on top of creating maintenance schedules and controlling all the repairs for the printers. This will free up your time and resources and allow you to concentrate on other important business duties. 

3. The Newest Technology

When you have fleet management, you do not have to worry that you will fall behind when it comes to the latest technology. This is a huge plus because you can stay ahead of your competition by simply knowing when the best time to upgrade is, without wasting any money or interrupting your workflow. 

4. Less Downtime

Anytime you have downtime in your business it will influence the work output and frustrated staff members. With fleet management, you will not have to worry about downtime as much because the IT professionals within the company you choose will remove all the extra stress from your in-house team of ITs.

They will make sure that you do not have to deal with interrupted service at random and unexpected times. 

5. Cybersecurity

Believe it or not, business printers offer an easy point of access to data for cybercriminals. Fleet management services will reduce security risks in a number of different ways. They will make sure that your equipment is up to date with all of the latest updates, upgrades, and security patches. 

Your staff will also be trained on the best protocols, practices, and security awareness when it comes to printing. You will have access controls available that will make sure that there is not unauthorized usage or improper use of your printers. 

6. Printing Rules

One of the best ways to cut down on excessive printing is with rules-based printing. This lets you set a limit on when your staff is allowed to use printing devices, how much they can print on each day, or you can even set restrictions on where they can print from.

For example, you can choose to allow certain websites or certain emails and block all others from being printed. You will notice a drastic improvement in your print supplies and paper. Your staff will also be a lot more intentional when it pertains to printing and it will boost their responsibility within the company. 

7. Inventory Control

If you are used to buying a ton of toners, inks, stacks of paper, etc this is honestly not a great use of your money. But, when you do not have a fleet management company this is necessary because the last thing you need is to run out of these supplies in the middle of an important task. 

With fleet management, you can use features such as auto-replenishment. This will order and deliver new ink for your exact printer or printers right before you run out of ink. This type of inventory control will save you storage space and will also free up your profits that you can use somewhere where they will be of more value to your business. 

You also do not have to worry about ink getting ruined after a while because it will always be a fresh delivery of new ink.  

8. Secure Output 

For those businesses that have to be compliant with different regulations such as SOX, HIPAA, PCI, etc, you can have the option of secure print release. This means that until a user that is authenticated arrives at the printer to receive the hard copy printout the data will remain in the print queue.

Basically, the printer will not just print it right away, so that anyone can pass by and grab the copy either by accident or on purpose. This option ensures that sensitive information is never compromised and that confidential documents are never left unattended in the output tray.

There are some businesses that do not have HIPPA regulations, but they love having the option to employ secure release printing for certain documents in the office.   

Feeling Like a Fleet Management Pro?

We hope that now that you are aware of all of the top benefits of fleet management, you can make an informed decision whether or not this is best for your company. If you decide that your business will benefit from this addition, then it is time to start researching which company would best fit your printing needs. 

Did this article come in handy? Please keep browsing the rest of this section for our latest business tips.